We provide the service – You reduce your workload
reliable – straightforward – cost-effective
We offer advice and support to HR departments on the individual outsourcing process design. If required, this will include winning over employee representatives and bringing about manager and employee acceptance.
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Naturally we are able to operate in the background as 'ghostwriter'.
We create reference letters by means of a specially designed evaluation sheet. It has been tried and tested over many years of use and can be adapted to any setting (German/English).
Customized/ widely accepted
Proven evaluation sheet
You can add individual process modules based on your requirements.
A few examples:
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We will search your digital personnel files for relevant information about, for instance, career paths and/or advanced training of your employees (while ensuring compliance with data protection at all times)
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We will send the evaluation sheet to your managers on an individual basis
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Managers may contact us at any time if they have any questions
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We will remind managers to fill in evaluation sheets
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We will take care of updating letter heads etc.
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All documents are available in German and English; all English reference letters we create are legally compliant and stand up in German courts
More modules are available on request, depending on the process agreed
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Add process modules as required
Thanks to our team’s flexibility, we are in a position to take over the entire process of creating reference letters externally at short notice and can handle large amounts of reference letters.
You will receive the reference letter(s) after five
working days (at the latest).
We are always there for you – by phone or per email.
The process – develop, prepare, implement
At the beginning, we, together with you, will design a transparent and straightforward process which is tailor-made for your company and will be widely accepted. In doing so, we will focus not only on requirements, but also on feasibility.
Before you implement the new process in your company, we will capture your company-specific assessment dimensions and integrate them in our evaluation sheet. In order to avoid communication loops, we will request all essential information and data beforehand.
We will provide you and/or your managers with a process description explaining the step-by-step workflow as well as directions on how to fill in the evaluation sheet (available in English and German).
Suitable, straightforward process
No
time-consuming communication loops
Guideline and
process description available
We offer various EU GDPR-compliant data exchange options, or will employ your preferred option, if different.
The jointly created process can be made up of different modules. For years, however, we have successfully implemented two process paths in particular:
Process Path 1
Your managers are actively involved and can, for example, download the evaluation sheet from the intranet.
The manager fills in the evaluation sheet with all relevant data, ideally by consulting the employee. The manager will then carry out the evaluation on their own.
As soon as move service has received the evaluation sheet, a reference letter is drafted, edited and sent to the manager. If there are any change requests, we will implement them accurately.
move service will send the finalized reference letter back to HR for obtaining signatures and for printing. HR will send the document to the employee.
Done
Process Path 2
The evaluation sheet will be filled in by HR (or move service) with the basic data. Again, the manager will carry out the evaluation on their own.
As soon as move service has received the evaluation sheet, a reference letter is drafted, edited and sent to the manager and/or HR. Any feedback about changes/adjustments will then be implemented accurately.
move service will send the finalized reference letter back to HR for obtaining signatures and for printing. HR will send the document to the employee.
Done
We will find the most favorable way forward for your company through a personal meeting with you. With our long-standing experience in designing outsourcing processes we will effect the greatest possible workload reduction and acceptance within your company.
Quality is a must –
the satisfaction of your employees is at stake
Our team members are thoroughly and intensively trained in all matters pertaining to reference letters, such as reference letter contents, formatting, data protection as well as customer care, and they continuously keep their expertise up to date.
Our reference letters are created individually and comply with legal requirements. Since the texts we use are processed and proofread by mother-tongue international editors, both in German and English, our reference letters comply with orthography and grammar rules.
We therefore guarantee a very high level of quality – without using generators!